Terms & Conditions

TERMS & CONDITIONS

CANCELLATION POLICY

  • Science Curiosity Club Ltd reserves the right to cancel The After School Club if the minimum required registrations is not reached 5 days from the beginning date of the club.
  • Full refunds will only be given for written cancellations made 14 days prior to course commencing for which there will be a £5.00 administration fee.
  • Science Curiosity Club Ltd shall inform the customer as soon as possible of any changes to hours or sessions. Once a club course has started, if a session is cancelled due to an unforseen circumstance, a replacement session will be added, but no refunds for this session will be given.

BEHAVIOR POLICY

  • The After School Club uses effective behaviour management strategies to promote the welfare and enjoyment of children attending the Club. Working in partnership with parents, we aim to manage behaviour using clear, consistent and positive strategies. The Club rules are clearly discussed at every session.
  • No refunds will be given for any child asked to leave the course due to bad behaviour.

Science Curiosity Club Ltd  – AFTER SCHOOL CLUB – ILLNESS & ABSENCES POLICY

  • A child suffering from any contagious disease is not permitted to attend the After School Club. This includes, but is not limited to, sickness, diarrhoea or impetigo.
  • If a child is absent from After School Club for any reason, no refund will be issued.

Science Curiosity Club Ltd  – AFTER SCHOOL CLUB – LOSS OR DAMAGES

  • Children are advised not to bring in any of their own possessions, including but not limited to toys, mobile phones, game consoles and music players, to the After School Club. In the event that such items are brought in by a child, Science Curiosity Club Ltd accepts no liability for any loss or damage that may occur.

Childcare Vouchers

As we are an activity provider offering specific tuition to help children improve their scientific skills, we are exempt from being Ofsted registered and are therefore unfortunately unable to accept childcare vouchers.

 

Science Curiosity Club Ltd - After School Club - Terms and Conditions for SCHOOLS

Booking Arrangements:

  1. Science Curiosity Club Ltdwelcome schools to book our workshops and after school clubs early. We are limited on resources and we know every school has their own preferences for times and weekdays.
  2. Science Curiosity Club Ltdwill liaise with the representative form the school and send the school an overview of our proposed after school club, which will contain details of the sessions we propose and the dates. Please check the after school club dates against your school diary for any conflicting events that may cause disruptions; e.g. INSET days, parents’ evenings, school performances or trips.
  3. Whilst our team have a record of our previous experiences with you / your school it is important that you inform us of any other science activities that you may have had previously as this will help us to bring something new to your school.
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In Advance:

  1. In order for our staff to prepare fully we will require a confirmed number of pupils on your roll. This will ensure we bring enough resources to your event.
  2. Science Curiosity Club Ltdwill provide you with the name and contact number for the Science Instructor prior to our arrival, for emergency contact only.

 

Up to the payment deadline date:

  1. Science Curiosity Club Ltdwill inform the school by email or phone call, of number of children that have registered by the agreed deadline date. 
  2. Our clubs are designed for a group of 15 – 20 pupils. We can however take a minimum club size of 10 children. We are able to cap the registrations online at 20, to control the club size, but if more than 20 children sign up, it is likely that we will have enough interest to start a second club at the designated school or the school will be responsible for setting up and implementing a waiting list service for the club for the following term.
  3. The organising teacher or school office will be informed of the number of children registered on a regular basis. Closer to the time the club is due to start, Science Curiosity Club Ltdwill create an attendance register. The school will be provided with a list of names of the attendees. The school must check their records and advise Science Curiosity Club Ltdof any relevant medical information the instructor may need to be aware of to keep the attending children safe.
  4. If minimum numbers are not met, then the club will be cancelled. Science Curiosity Club Ltdand the school will both contact parents to advise them of this. Any payments made will be refunded by Science Curiosity Club Ltd.

 

At the After School Club session:

  1. The after school clubs will take place on the predetermined dates, as agreed with the school.
  2. The instructor will arrive before the club start time. They will provide the school with enhanced DBS certificate, safeguarding certificate and photo ID. The instructor will be fully trained on the science club content. Science Curiosity Club Ltdwill endeavour to make sure you have the same instructor(s) at every session during the course of the club.
  3. The school must inform the instructors of specific procedures in the school’s safeguarding and fire or emergency evacuation policies. This includes contact details for designated safeguarding officer, the on duty first aider and fire marshal.
  4. It is the responsibility of the school to provide first aid to the children. There MUSTbe school staff on site for the entirety of the club running time.
  5. The school will be required to provide the instructor(s) with a free to use room(s) suitable for up to 20 children (per club running) that has electric sockets and access to drinking water. Classrooms are a more suitable space than sports halls, as the immediate and ready access to table and chairs, significantly supports the style of the club.
  6. The school is responsible for the children until the instructor arrives at the arranged classroom.
  7. The instructor will take a register at the start of the club to report any absences. The school will be informed of absences in person or via a slip sent to the school reception. The school will need to locate the absentee and escort them to the club or ascertain where the absent child is by contacting their parent.
  8. The instructor(s) do not require a teacher to remain in the club with them. We are however happy for teachers to stay if they want to. (We do kindly request that if teachers do stay, they avoid having conversations, as this disrupts the flow of learning).
  9. Science Curiosity Club Ltdwill be responsible for the safeguarding and protection of the children from the start to the finish of each session, until the responsibility has been handed over to the designated responsible adult e.g. parent or school staff representative.
  10. We appreciate the support of teachers when sending the children home. However it is very important that our instructor confirms that each child goes home with their detailed collector (as per our registers).
  11. The instructor will wait until all children have been handed into the care of the agreed responsible adult (including after school care).
  12. In the circumstance where a child may require medical attention, including first aid, Science Curiosity Club Ltdwill transfer responsibility to your designated first aid trained member of staff.
  13. Science Curiosity Club Ltdinstructors have the right to work in a safe environment without fear or threat of violence. Our instructors can reasonably request that any child that is causing a disturbance, a danger, or disruption is controlled or removed. If this does not happen the instructor may cease the club until the situation is resolved or if the situation calls for it, may terminate the club.
  14. The instructor will clean-up their own mess and will leave your space in the condition they found it in.
  15. The instructor will return visitor badge and sign out before leaving school.
  16. In the event Science Curiosity Club Ltdhas to cancel one of the sessions, we will give the school as much notice as possible. We will also contact the parents of the participants to inform them. Science Curiosity Club Ltdwill work with your school to reschedule the session as quickly and as conveniently as possible.
  17. Where the after school club is cancelled by the school for whatever reason (e.g. emergency works at the school or adverse weather conditions) it is at the discretion of Science Curiosity Club Ltdoffice to reschedule the session. In these cases it may be that we have to reschedule during the school day or during the lunch hour as it is dependent on the availability of instructors.
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